Keep your Mind on your Money and your Accounting in the Clouds
Ever feel so busy running your business that your head gets lost in the clouds?
That's okay, it might just mean you have to move your accounting to the cloud too. There are a lot of benefits to cloud accounting, which is essentially storing and accessing data and programs over the internet instead of on your computer's hard drive or — gasp — in pesky piles of paper strewn around your office until tax season hits.
And it’s easy to implement. The functionality of cloud accounting is the same as desktop accounting, except the process moves you onto the internet, expanding your accounting choices and revealing opportunities in the numbers.
Finishing up an important business lunch and don't want to forget where you put that receipt to claim for later? Take a picture of it before you leave the table and upload to your account in real-time. Cloud accounting is as simple as being able to upload all of your receipts and important documents from your mobile device's camera. You can also download numbers data and info any place, anytime, while storing and updating your expenses and cash flow info. Pulling up critical financial documents at your will is easy — no need to email or phone your accountant and get them to dig through backflow.
By streamlining and simplifying accounting, you free up your time to work on the nuts and bolts of running your business, to spend time with clients and staff and to pay attention to the multiple items on your to-do list. Cloud accounting also gives you real time access to the cash flows and specialized reports that your accountant will build for you.
And at the end of the year, when your taxes are due, your accountant has all the details at their fingertips, in a manageable organization, allowing them to use their time (and your money) to your advantage.
Still not convinced? Here’s a few more reasons to keep it in the cloud:
Mobility
Flexibility is the key. Everyone who you grant access to your files can work from anywhere in the world. You and your staff can be mobile, or all be working from home offices. As more businesses run remotely - a result of the ever-changing face of how we run our businesses now - allow yourself and your employees the ability to keep on track from anywhere at any time.
Security
Cloud accounting technology means security for your sensitive financial information. The cloud means your data is consistently backed up to servers in multiple locations, while physical hard drives and your laptop computer can be stolen, corrupted and crash! Let's not even think about how natural disasters, fires and the like could destroy hard copy files, computers and hard drives. Cloud accounting means your data is available safely in multiple spots.
Current and Transparent
Businesses are increasingly run remotely with employees working at least part-time from home. You can see your accounts, outstanding invoices, cash flow and expenses as well as an overall outlook in actual time by logging on to the cloud. You're on top of data and cash without having to call in-person meetings and ask personnel to send over files in advance. This means more transparency and flexibility for you and your employees.
Centralized and Time Saving
Inventory, cash flow, payroll, invoices, accounting and more are all kept on a central hub; the right software means you can get rid of multiple programs which often won't integrate. Your banking system will be integrated as well as your credit card transactions and data without you having to enter it (constantly) manually. Reduce the time you spend on paperwork, period.
Ready to move to the cloud?
We’ve got you. Guildstreet operations are 100% paperless. With plenty of experience in supporting clients to get onto the cloud, the Guildstreet team is ready to help. Contact us today!